Position Overview
The Equipment and Fulfillment Coordinator is responsible for managing the procurement, forecasting, inventory, and distribution of ACEing Autism program equipment to our 220–400 program locations (during the next couple of years). This role ensures that programs receive the correct quantities and types of equipment in a timely, cost-effective, and efficient manner while supporting ongoing improvements to the supply chain, demand forecasting, cross-departmental processes, and vendor relationships. The position also plays a key role in supporting equipment needs for special events, conferences, and organizational initiatives.
Employment Type
Full Time
Location / Hours
Remote
Job Responsibilities
Procurement & Inventory Management
- Place orders for program equipment based on historical usage, program needs, and strategic forecasting.
- Maintain accurate inventory records, including tracking inbound shipments and stock levels at multiple locations.
- Collaborate with vendors to negotiate pricing, lead times, and special orders, while maintaining compliance with existing national equipment partnerships that supply a portion of our program equipment.
- Manage relationships with established national equipment partners to ensure alignment with contractual obligations, product availability, and quality standards.
- Identify opportunities to optimize inventory levels and reduce waste.
Fulfillment & Distribution
- Coordinate outbound shipments to program sites, ensuring timely and accurate delivery.
- Liaise with fulfillment centers and shipping partners for seamless distribution.
- Prepare purchase requests and related documentation.
- Support fulfillment needs for special events, conferences, professional gatherings, and one-off initiatives.
Strategic Planning & Analysis
- Review historical data to forecast demand for equipment and supplies.
- Collaborate with Program Operations leadership to improve supply chain efficiency.
- Assist in developing processes for better inventory control, reporting, and vendor management.
Cross-Functional Support
- Serve as the primary point of contact for operational questions related to equipment.
- Support Program Managers and other staff with equipment needs, logistics, and troubleshooting.
- Partner with Philanthropy and Marketing as needed to support campaigns involving equipment or special events.
Qualifications
- 3–5 years of experience in retail operations, purchasing, supply chain, or inventory management.
- Experience with vendor relations, order fulfillment, and back-office retail operations.
- Strong organizational, analytical, and problem-solving skills.
- Ability to forecast demand, manage multiple priorities, and work cross-functionally.
- Familiarity with inventory management software, Excel, or similar systems.
- Service-oriented mindset with strong interpersonal skills. A successful candidate not only brings operational expertise but also thrives in supporting and helping others—an essential quality when working in a volunteer-based program environment.
- Willingness to provide responsive support outside traditional business hours when urgent program or volunteer needs arise.
This role is ideal for a motivated and detail-oriented professional who thrives on managing operational processes, inventory, and logistics to ensure programs run smoothly. If you are passionate about making a difference, enjoy problem-solving, and want to help optimize the delivery of our mission-driven programs, we would love to hear from you!
About ACEing Autism
ACEing Autism is a successful, fast-growing, inspiring national non-profit organization seeking to add talent to its wonderful team. ACEing Autism is on a mission for children on the autism spectrum to grow, develop and benefit from social connections and fitness through affordable tennis programming, serving individual needs while filling a national void for this worthy population. ACEing’s unique curriculum and program environment benefits not only children and young adults, but their families and the thousands of volunteers that partner one-on-one with participants. If you have strong nonprofit experience, like to be associated with measured impact and can envision yourself supporting its leaders raise funds and market its offerings, please apply today to this opportunity today!